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Power Point Tutorial

Creating Online Presentations 

PowerPoint is presentation software that enables visual organization and communication of concepts. You can customize your presentations with sound, animation, charts, graphics, narration, and video. The new online broadcast feature of PowerPoint 2002 allows the delivery of a presentation over a network in real time. In other words, the presentation can be viewed over the network as it is being given. You can also save your presentation as a Web page so you can view it in a browser.  The following tutorial has been designed for beginners.   

Advanced Users may want to go to  PPT Tutorial Tour
or go directly to http://www.microsoft.com/education/DOWNLOADS/Tutorials/online/PowerPoint2002.doc

Touring PowerPoint     

Before you start using PowerPoint 2002, you should become familiar with its features.  The following illustration shows a slide in the Tri-Pane View with the task pane showing.

          Left Pane: Slide Sorter        Middle Pane: Slide Pane      Right: Task Pane
        

         lower left : View Buttons                              Notes Pane under Slide Pane    

         VIEW BUTTONS:  Normal or Slide View   Slide Sorter View    Slide Show View

To understand what you can do in each of PowerPoint Views, Click  HERE

 

Creating a presentation

Create a simple presentation using one of the templates included with PowerPoint. You will also incorporate graphics n your presentation. This tutorial develops a presentation on the topic of Online Learning, but you can choose any subject matter you want.

  1. Open PowerPoint. In the task pane (screen pane on the far right), under New, select From Design Template, and then click OK.
  2. Picking the right template for your presentation: There's More to It Than "I like the look of that One." SEE COLOR Tips.
  3. In the Slide Design task pane, click the design template you want to use by selecting the appropriate thumbnail . To see the name of the template, hover your cursor over the thumbnail and a Tool Tip will reveal the name of the template.

  1. Click in the box that says Click to add title, and then type the title for your presentation. (for example, Welcome to Your Online College).
  2. Click the box that says Click to add subtitle, and then type the subtitle of your presentation. (for example, A Global Educational Experience for Students in Your Career Area).
  3. From the File menu, click Save (a: drive on your floppy           Left:  Slide Sorter Pane     Middle: Slide Pane      Right: Design Task Pane  disk) and then enter a file name for your presentation (for example, your name). Click Save again to save your file.

To add graphics to your presentation

  1. Click New Slide from the Insert menu.
    -or-
    Click the     New Slide button on the Formatting toolbar to add a new slide to your presentation.
  2. In the Slide Layout pane, click Title and Text (formerly Bulleted List) on the New Slide dialog box if it isn't already selected. Remember that a tool tip will divulge the auto layout name if hover on the object for a second.
  3. Click the box that says Click to add title, and then type the title for that page (for example, Education to Fit Your Schedule).
  4. Click the box that says Click to add text, and then type two or three bullets (for example, Access classes anytime anywhere, Convenient to your schedule, Education for people ON THE GO).
  5. From the Insert menu, point to Picture and then click Clip Art to open the Insert Clip Art task pane.

         Left: Slide Sorter Pane       Middle: Slide Pane           Right: Clip Art Pane 


  1. Type the name of the type of clip art you want, for example, type Transportation in the box under Search For, and then click Search. (Note: All clip art may not appear unless you have access to the Office CD in your CD-ROM drive or internal network and you have cataloged the images on your local hard disks. This is a simple one time process that is initiated the first time you insert clip art.) For MORE CLIPART choices, Visit Microsoft PowerPoint's Clip Art Online Library
  2. From the search results, click the thumbnail for the image you want to insert. The clip art will be inserted on the slide. To change the format of the graphic, double-click the image. From the Format Picture dialog box, you can adjust the size and position of the graphic. To undo automatic formatting, click the SmartTag in the lower right corner of the image, and select Undo Automatic Layout.
  3. From the File menu, click Save to save your work.

     

    When you give a slide show, the content should be center stage. Use animations and transitions to emphasize your points, not distract from them. You might design your slides so that your points fly in from left. Then to emphasize a particular point, try bringing it in from the right. The change will grab the audience's attention and reinforce your point.

    The same principle works with sound. An occasional burst of music or sound during a transition or animation will focus the audience on the slide show. However, frequent use of sound effects can be distracting.

To add Transitions to your slide presentation
  1. On the Slide show menu, click Slide transitions  
  2. Scroll through the transitions effects on the Task Pane and select one you like. Change the speed if you want.
  3. View your slide show. Click in the slide show button in the lower left-hand corner.
  4. Left-click to advance through the slides. Press ESC to return.

To add Animations on slides

  1. On the Slide show menu, click animations.
  2. Scroll through the animation effects on the Task Pane and select one of the options.
  3. You may also want to select Custom Animations on the Task Pane.
  4. Once you have selected the animation effect, Click the Add Effects tab
  5. Now View your slide show.

To add Sounds

  1. On the Insert menu, click Movies and Sounds a
  2. choose Sound from File
  3. Choose a sound clip from the disk on which you have saved a sound clip that you have download from the Internet or other source
  4. View your slide in SLIDE SHOW VIEW
  5. Click on the sound icon on the slide to activate sound or preset and loop sound to play throughout your presentation by going to Slide Show menu and selecting Setting up Slide Show and selecting appropriate settings.

TO GET HELP?

    You can get help from the Help menu at any time while you are using PowerPoint. To open the online Help, select Microsoft PowerPoint Help from the Help menu. 

     

Picking the Right Template 

There's More to It Than "I like the look of that One." You need to think about both the content of the presentation as well as the environment. 

  • Blacks and other dark colors provide dramatic contrast and readability for situations where you want your audience to focus on your visuals. However, blacks and other dark colors tend to fade or "wash" in rooms where there is too much light.
  • A basic or neutral background is easy to look at for a long time, is best to use when you have complex graphics on your slides. A basic or neutral background is versatile and particularly useful in daylight and for short viewing distances
  • Templates with complex designs (e.g. patterns in the background) are best used for text-intensive presentations. If graphics must be used, follow the "KISS" principle (that is, "Keep It Simple Stupid") and use compatible colors. Bold designs and color schemes stand out well even in a fully lit room.
  • Templates with warm colors, such are reds and golds, are stimulating and compelling. Textures in the backgrounds of these templates add interest and can convey a theme or mood without additional graphics. However, templates with warm colors can be tiring to look at for long periods of time, so it is best to use them for brief, fast-paced presentations in partially or fully lit rooms.  go back to selecting slide design template

 

Understanding PowerPoint's Different Views

In Slide or Normal View, you work on one slide at at time.

  • you can type your slide title and body,

  • add other text to the slide, 

  • draw shapes, add clip art, add sound clips, choose a color scheme, make a graph etc.

  • have access to all the tools on the tool palette as well as buttons on the Toolbar.

In Outline view

  • you can view  all the titles and body text in your presentation.

  • you can move slides around within your presentation

  • you can also edit your text.

In Slide Sorter view

  • you can see a minature of each slide in your presentation.

  • you can drag slides around on the screen to reposition them in this view.

  • you can also select and copy multiple slides should you want to use them in other presentations.

In Slide Show view   Tiny MOVIE SCREEN button

  • You can see individual slides full screen, or

  • You can run your entire slide show on full screen starting from the currently selected slide

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